Cave B Inn & Spa Wedding Policies

Food & Beverage

All food and beverage, with the exception of the wedding cake, must be provided by the inn. A customary taxable 20% service charge and Washington State sales tax will be added to the final balance for all food and beverage. Food prices are based on a minimum number of guests and food minimums range from $50 to $60 per guest depending on day and season, excluding beverages as well as tax and service charge.

The Cave B Inn & Spa offers a tasteful and diverse selection of Cave B Estate wines from our cellar, as well as liquors and beer for your reception. Please note all beverages are charged on a per-consumption basis. An average bar estimate is $21 to $35 per guest, depending upon the selection of beverages served. To complement the bar service, we suggest a selection of non-alcoholic beverages such as soft drinks, lemonade or iced tea.

Decorations

Flowers and large rental items may be delivered to the Inn the morning of your function. Smaller items such as place cards and favors (no glitter or confetti, please) may be brought to your Sales/Catering Manager in advance at an agreed upon time. Provided these items are table-ready, our staff will be happy to assist in their placement. You are welcome to decorate the trellis as you would like, without the use of nails or staples. Votive type candles may be used in all indoor venues with restrictions. All decorations and personal items must be removed immediately at the conclusion of your event. We ask that you do a careful ‘sweep’ to ensure you have collected all of your belongings, as we cannot be responsible for any items left behind.

Set Up

We offer two hours of setup time prior to all events. In consideration of guests in sleeping rooms, setup for afternoon events in the Piazza or Cavern Theater may not begin until after 10am. Our staff will be onsite to set up for your event two hours prior to event time.

Photography

Photographs may be taken in any of the outside public areas at any time, with exception of the wine production facilities. Please ask your Sales/Catering Manager for advice on the many diverse and beautiful photographic opportunities. You are welcome to begin photographs on property three hours prior to your event. The hotel lobby and fireplace may be used for uncomplicated shots only. We do not allow backdrops, photographic umbrellas, or loose electrical cords in these areas. Public areas must remain open and free of obstacles for inn guests.

Music

We welcome bands and DJ Background music until 10 pm in the Piazza, and on the Cavern theater until 9pm. We allow DJs or live music in the Estate Room until Midnight. In consideration of Inn guests, all music will be controlled at the discretion of Inn management.

Guestrooms

Cave B Inn & Spa will provide discounted rates for up to 30 rooms and 25 Yurts (during the Yurts’ open season of April-October) for your wedding guests. Our sales manager can review rates related to your wedding date. A two-night minimum is required for Saturday weddings.

Reservations can be arranged as a “call in” basis and will be subject to availability of room types. One nights’ room and tax will be charged to the individual at the time of making the reservation. Unclaimed rooms will be returned to general availability 45 days prior to the wedding. Standard 72 hours cancellation charges apply.

A rooming list may be prepared and submitted not less than 45 days prior to your wedding. Specific room types can be assigned to your guest list. Rooms cannot be cancelled after the 45 day cut off date. This method ensures that your closest wedding party or family members get the best accommodations. Buy out considerations are negotiated on a case by case basis. Your sales manager will be happy to discuss rates and details of a “buy out.”  

Reservations & Booking Fees

In order to reserve your event date, a $2500 non-refundable booking fee and a credit card number must be on file. Your credit card will be held on file for any additional balance at the conclusion of the event. The booking fee will be applied to your final catering bill. Payment of the total estimated bill is due 30 days prior to your event. In the case of overpayment, a refund will be sent to you promptly.

Parking

There will be a “Wedding Guest Parking” sign posted upon entering the Cave B Inn & Spa property, directing your guests to the self-parking areas. Complimentary shuttle can be arranged for transportation to your wedding site and for return to the parking areas at the conclusion of the event. Private valet parking for a limited number of special guests can be arranged for a nominal charge.

Personal Steward

For parties consisting of 100 or more guests, a personal steward is required for a fee of $150.00. The personal steward assists in transporting the bridal party throughout the property during photos and before and after the ceremony as well as serves as direct liaison for any needs the bride or groom may have during this time. Parties with a guest count totaling fewer than 100 people may choose to add personal steward service to their wedding package.

Special Property Considerations

Cave B Inn & Spa is fortunate to be located in one of the most beautiful locations in the state of Washington. As most of our events take advantage of our outdoor space, we ask that you consider the climate, specifically the hot temperatures (type of wedding cake, groom attire, etc.) and random high winds that are a part of Cave B Inn & Spa. Your Catering Manager will go over a backup plan that will be in place for your event if need be.

Please note that Cave B Inn & Spa is next door to the Gorge Amphitheater. Concerts do take place on certain weekends during the summer season and the entertainment calendar is not always known at the time of booking. Cave B Inn management has developed a very good working relationship with the Gorge and will communicate with them to mutually schedule our ceremonies and their sound checks. Concert season is typically Memorial Day weekend through mid-September.

Download Cave B Inn Wedding Information

Prices and policies subject to change.